We are looking forward to welcoming you to STAO Celebrates on November 27-28! Here is some important information you will need to know before the event.
Lunch is provided. There will be vegetarian and Halal non-vegetarian options each day. If you have a special dietary requirement, please fill in this survey by Monday, November 17.
| Schedule | |
|---|---|
| Thursday Check-In Begins | 8:00 am |
| Thursday Daytime – Workshops | 9:00 am – 4:30 pm |
| Thursday Open House | 4:00 pm – 6:00 pm |
| Thursday Evening – Reception and Workshops | 5:45 Don Galbraith Award Reception
6:00 pm Keynote 7:00 – 9:10 workshops and Spark Talks |
| Friday Check-In Begins | 7:30 am |
| Friday Workshops | 8:30 am – 4:00 pm |
Check-in information
- Free parking! There is plenty of free parking in the underground garage. The elevators from the garage take you right to the registration desk on the hotel level.
- Check-in is in the lobby across from the parking garage elevators. Just bring yourself and we will have your badge ready for you!
- After checking in, you can store your presentation materials in the Presenter Lounge (Ballantrae Room, on the workshop level).
- Please check the location of your presentation on SCHED (see instructions below).
- Maps will be posted near the registration desk
- If you have any resources or materials that you would like to share with attendees, you can link them to your presentation on SCHED (see instructions below)
Room Information
- Please arrive at your room 5-10 minutes before the scheduled start of your presentation.
- Each room will have a projector with HDMI and VGA adaptors and a screen/ whiteboard for projection. All projectors can project sound. If you require a special adapter (e.g., USB-C to HDMI) for your laptop (Mac, etc), please bring it!
- There will be floating tech support between the presentation rooms. We will provide you with information on how to access them upon check-in.
- If you need a flip chart or whiteboard, please arrange with us beforehand.
- The room set up will include round tables that seat 8-10 people each. The room capacity for your presentation can be found in SCHED.
- Playground: Playground sessions will have 3 round tables that seat 8-10 people each, a projector and a screen.
Spark Talk and Thursday Evening Conference Information
- If you are doing a Spark Talk on Thursday evening, the format will be as follows:
- 3 speakers will be assigned to one room and will each have 5 minutes to set up and 15 minutes to do their talk and/or demo. The SCHED app has been updated with your appropriate timing.
Meals
- Morning coffee/ tea will be available (with a light snack of granola bars).
- Lunch is provided. There will be vegetarian and Halal non-vegetarian options each day. If you have a special dietary requirement, please fill in this survey by Monday, November 17.
- Light refreshments will be provided on Thursday afternoon for those staying for the evening sessions.
Tips for using SCHED
- Every presenter and attendee will have access to SCHED. This is the platform we use to share the schedule and presenter information. It’s a powerful tool, and we encourage each presenter to set up their profile.
- If you are having difficulty logging in to SCHED or haven’t received the invite, please let me know at cindy.powell@stao.ca.
- Once you log in, click on ‘Schedule’. This should show you your presentations, and also any other presentations you have signed up to attend.
- Click on ‘Manage and Promote Your Session’ if you would like to upload a presentation or files for your attendees. This can be done after your presentation as well
- The ‘Schedule’ tab is also where you can see which room your presentation is in
We can’t wait to see you on November 27-28!
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